SAP

SAP is enterprise ERP software for finance, procurement, and supply chain, commonly the backbone of financial operations at larger warranty operators and their parent companies. For Polygrade, SAP is downstream of a decision already made, the system Polygrade writes approved payment and invoice records into. Nothing reaches SAP until Polygrade has validated the invoice against the authorization record that approved the work.

What Polygrade sends to SAP

Polygrade validates contractor and supplier invoices against the authorization decision that approved the repair or parts order, the same decision that carried a confidence level and a documented reason at the time it was made. Only invoices that pass that check reach SAP.

Every payment instruction Polygrade sends to SAP traces back to a specific claim: a validated invoice, an authorization decision made at a known confidence level, and, where a homeowner was involved, the SMS conversation that confirmed the work was done.

That’s what SAP receives: a payment instruction with the underlying claim, invoice, and authorization already reconciled, not a raw invoice needing separate review.

How the SAP connection works

Polygrade writes payment instructions and invoice validation results into SAP through its documented API layer, or a batch file exchange where that’s how your SAP environment is configured.

A Forward Deployed Engineer maps Polygrade’s payment records to SAP’s chart of accounts and approval structure during deployment, so what lands in SAP fits how your finance team already reconciles spend.

What stays in SAP

SAP continues to own the actual disbursement, reconciliation, and financial reporting exactly as it does today. Polygrade supplies validated payment instructions; SAP remains the system of record for the money itself.

Data handling and security

Payment data written into SAP comes from a company-specific Polygrade instance, one client’s financial data is never accessible to another. Polygrade is SOC 2 compliant, with both Type I and Type II audits complete.

Every payment Polygrade sends to SAP is logged alongside the authorization decision and confidence level behind it, so any payment landing in SAP is traceable back to the claim that generated it.

Deploying the integration

A dedicated Forward Deployed Engineer sets up the SAP connection to match your chart of accounts and payment approval structure before any live payments flow through it.

Frequently asked questions about Polygrade and SAP

Does Polygrade execute payments directly, or does SAP still control disbursement?

SAP remains the system of record for actual disbursement and reconciliation; Polygrade supplies validated payment instructions once its own authorization check has passed.

How does Polygrade connect to SAP?

Polygrade writes payment instructions and invoice validation results into SAP through its documented API layer, or a batch file exchange where that’s how your SAP environment is configured.

Can a payment reach SAP without authorization?

No. Every invoice is validated against the authorization record before it’s written to SAP, recommendations outside configured thresholds route to a person first.