Bill.com
Accounts payable automation for invoice approval and payment
Polygrade integrates with Bill.com to execute validated contractor and supplier payments. Bill.com automates accounts payable, invoice approval routing and payment execution, for companies that don't want to build that process by hand. Polygrade writes payment instructions in only after an invoice passes authorization.
Bill.com automates accounts payable, invoice approval routing and payment execution, for companies that don’t want to build that process by hand. For Polygrade, Bill.com is downstream of a decision already made, the system Polygrade routes approved contractor and supplier invoices into for payment execution. Nothing reaches Bill.com until Polygrade has validated the invoice against the authorization record that approved the work.
What Polygrade sends to Bill.com
Polygrade validates contractor and supplier invoices against the authorization decision that approved the repair or parts order, the same decision that carried a confidence level and a documented reason at the time it was made. Only invoices that pass that check reach Bill.com.
Every payment instruction Polygrade sends to Bill.com traces back to a specific claim: a validated invoice, an authorization decision made at a known confidence level, and, where a homeowner was involved, the SMS conversation that confirmed the work was done.
That’s what Bill.com receives: a payment instruction with the underlying claim, invoice, and authorization already reconciled, not a raw invoice needing separate review.
How the Bill.com connection works
Polygrade writes validated invoices into Bill.com through its API once Polygrade’s own authorization check has passed, so Bill.com only ever sees invoices already matched against the authorization record.
A Forward Deployed Engineer maps Polygrade’s payment records to Bill.com’s chart of accounts and approval structure during deployment, so what lands in Bill.com fits how your finance team already reconciles spend.
What stays in Bill.com
Bill.com continues to own the actual disbursement, reconciliation, and financial reporting exactly as it does today. Polygrade supplies validated payment instructions; Bill.com remains the system of record for the money itself.
Data handling and security
Payment data written into Bill.com comes from a company-specific Polygrade instance, one client’s financial data is never accessible to another. Polygrade is SOC 2 compliant, with both Type I and Type II audits complete.
Every payment Polygrade sends to Bill.com is logged alongside the authorization decision and confidence level behind it, so any payment landing in Bill.com is traceable back to the claim that generated it.
Deploying the integration
A dedicated Forward Deployed Engineer sets up the Bill.com connection to match your chart of accounts and payment approval structure before any live payments flow through it.
Frequently asked questions about Polygrade and Bill.com
Does Polygrade execute payments directly, or does Bill.com still control disbursement?
Bill.com remains the system of record for actual disbursement and reconciliation; Polygrade supplies validated payment instructions once its own authorization check has passed.
How does Polygrade connect to Bill.com?
Polygrade writes validated invoices into Bill.com through its API once Polygrade’s own authorization check has passed, so Bill.com only ever sees invoices already matched against the authorization record.
Can a payment reach Bill.com without authorization?
No. Every invoice is validated against the authorization record before it’s written to Bill.com, recommendations outside configured thresholds route to a person first.
